A short, plain-English privacy notice.

Who we are

Great Barr Church Lands is the data controller for the personal information described here. We are a registered charity in England and Wales, registration number 220030, with our registered office at 12 Perry Avenue, Streethay, Lichfield WS13 8FW. The trustees are jointly responsible for the trust's data protection compliance.

What personal data we collect

We collect only the personal data we need for a specific purpose. In practice this is:

• Name and contact details — when you write to us, donate, subscribe to the dispatch, volunteer, or reserve a place at an event.
• Donation amount and Gift Aid declaration — when you give to the trust.
• Postal address — only when you ask for a printed receipt, a printed dispatch, or have made a Gift Aid declaration.
• Basic analytics — anonymous, aggregated information about which pages of this site are read. We do not use a third-party analytics platform.

Why we collect it, and on what lawful basis

We rely on three lawful bases under the UK General Data Protection Regulation:

• Contract — to reply to a specific enquiry or to process a donation you have asked us to take.
• Legal obligation — to keep donor records for HMRC Gift Aid claims (seven-year retention) and to comply with the Charity Commission's statutory reporting.
• Legitimate interests — to send the Quarterly Dispatch to people who have asked to receive it, and to keep our enquiry inbox in good order. We balance these interests against your rights; you can unsubscribe at any time.

Who we share it with

We share personal data only with named processors who help us do specific things, and only on the basis of a written data-processing agreement:

• Stripe (UK) — payment processing on the donate page, where you give by card.
• Mailchimp (The Rocket Science Group) — sending the Quarterly Dispatch to subscribers; data held within the UK/EU.
• HMRC — Gift Aid claim submissions (statutory).
• Charity Commission — statutory annual return and accounts (statutory).
• Bank (CAF Bank Ltd) — to process standing orders and cheques.

We do not pass your data to other charities, to fundraising agencies, or to commercial third parties for marketing.

Retention

We keep personal data only for as long as we genuinely need it:

• Donor records and Gift Aid declarations — seven years from the end of the tax year, as required by HMRC.
• General enquiries — twenty-four months from the date of last reply, after which the record is permanently deleted.
• Newsletter subscribers — for as long as you wish to receive the dispatch; we offer a single-click unsubscribe in every email and a quarterly postal opt-out.
• Aggregated, anonymous analytics — fourteen months.

Your rights under UK GDPR

You have the right to:

• Access the data we hold about you (a Subject Access Request).
• Have inaccurate data corrected.
• Have your data erased where we no longer have a lawful basis for keeping it.
• Restrict our processing of your data while a dispute is resolved.
• Receive your data in a portable format.
• Object to processing on the basis of legitimate interest (we will stop, unless we have a compelling overriding ground).

To exercise any of these rights, write to [email protected] or by post to the registered office. We will reply within thirty days; for unusually complex requests, we may extend by a further sixty days and will tell you so promptly.

Cookies

We use a small set of essential cookies to keep the site working and to remember that you have dismissed the cookie banner. We use no marketing cookies and no third-party analytics that fingerprint your browser. Full detail on the cookie policy page.

Children's data

The trust does not target marketing or fundraising at children under thirteen. We will not process personal data of a child without the consent of a parent or guardian, and we will refuse a donation or volunteer enquiry that appears to be from an unaccompanied minor. Our safeguarding policy is on the resources page.

Changes to this notice

We will update this notice if our practices change. The 'Last updated' date at the top of the page is the date of the most recent material change. Where the change is material, we will tell newsletter subscribers in the next quarterly dispatch.

How to complain

If you are concerned about how we have handled your data, please write to us first — we will take it seriously and reply within ten working days. If you remain unhappy, you have the right to complain to the Information Commissioner's Office:

This notice is offered in plain English; for the avoidance of doubt it is intended to be a faithful summary of our obligations under the UK General Data Protection Regulation and the Data Protection Act 2018, and not legal advice.